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How to Use Google Calendar for Everyday 2023

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aroundknowledge.co.id – Google Calendar can turn even the most disorganized into the most efficient. From scheduling appointments to connecting people around the world, this calendar doesn't just tell you what day it is.

You can use the video link to schedule a teleconference, coordinating several calendar to find the best times, and embed it on your website so clients can order time.

If you want to learn how to use Google Calendar to make the most of your day, the tips and tricks in this article will give you a boost for your day.

What is Google Calendar?

Google Calendar is a time management and scheduling tool created by Google. You can make appointments, set daily tasks and more.

Time management tools are best for people who need to simplify and plan their busy schedule. You can schedule a Google Hangouts call with the click of a button while scheduling a teleconference.

My personal calendar is used to coordinate meetings with current vendors and highlight payment schedules for upcoming weddings. So you can definitely use it to plan non-work related items as well.

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8 Ways to Use Google Calendar

Here are some ways to use Google Calendar that will be very useful for getting the most out of your day this year and in the years to come.

Sync Google Calendar

Want to sync all your calendars on Google Calendar? This way you can see all your events in one calendar so you have a clear picture of your schedule. So if you have both a personal calendar and a work calendar, you can sync both calendars and view them at the same time.

  1. Open Google Calendar
  2. Click the “Settings Menu” cogwheel, then click “Settings”.
  3. Scroll down to “Import and Export”
  4. Calendar export
  5. Then open your main calendar.
  6. Click the “Settings Menu” cogwheel, then click “Settings”.
  7. Scroll down to “Import and Export”
  8. Calendar import

How to View Colleagues' Schedules

If you work for a medium or large company, you probably have meetings with several people on a regular basis. So it's important to be able to view your co-workers' Google calendars and schedule meetings at a time when everyone involved can participate.

  1. Open Google Calendar
  2. On the left, under 'Add to Calendar', enter your colleague's email.
  3. You must request permission to view the calendar. However, once accepted, you can view your colleagues' calendars.

Create a Google Hangouts Link for Teleconferencing

Scheduling meetings on your calendar is a lifesaver. But did you know you can easily create Google Hangouts links for virtual meetings? Adding a Google Hangouts link makes it easier for meeting invitees to find the event link on their calendar.

This saves time and eliminates the need to send live video conference links. To create a Google Hangouts link in Google Calendar, you must first:

  1. Enter calendar
  2. Create an event and click “More options”.
  3. Under “Add a meeting,” click “Hangouts.”
  4. Complete and save the remaining event details.

Change Google Calendar Display – Day, Week, Month, Year

If your calendar is full of events, changing views can give you a better idea of ​​what's in store. If you're busy every day, Daily View can help you focus on all the meetings for the day.

However, if you only host occasional events, a monthly view might be more helpful. You can change the view by:

  1. Open Google Calendar
  2. Click the drop-down (Day, Week, Month, etc.) next to the Settings menu cog.
  3. Select the settings you want to view your calendar in.
  4. You can also choose to show weekends or not.

Set Automatic Notifications for Events

If you're scheduling an event months in advance, it's a good idea to set a reminder before the event starts. Reminders can be helpful if you need to get work done before an event. To set up automatic reminders for events in Google Calendar, follow these steps:

  1. Join
  2. Click the “Settings Menu” cogwheel, then click Settings.
  3. Scroll down to “Set up my calendar” and click Calendar.
  4. Scroll down to 'Event notifications'.
  5. Choose how many reminders you need before the event: minutes, hours, days, weeks
  6. Choose whether to receive notifications or emails.
  7. Click "Add Reminder".

Drag and Drop Multi-day Events

Planning to escape from the office for a weeklong vacation? Or are you going to a four day conference? Easily drag and drop event dates to quickly create calendar events that will save you time.

  1. Sign in to Google Calendar
  2. Use the mouse or cursor to drag the date you want to add an event to.
  3. A pop-up will appear allowing you to enter event details.

Create Automatic Events in Gmail

Have you booked your flight for your upcoming vacation? Maybe a dinner reservation for the two of you after work? Or do you have a meeting scheduled with a vendor for a special event?

The event will be added automatically to your calendar when you receive an email about the event to your Gmail account. So there are no steps to follow for this trick, but we recommend sending your email to the account which is the same as your daily calendar so you can see all the upcoming events you have booked via email.

Add Facebook Events to Google Calendar

These time management tools aren't always about job scheduling. You can also add a personal schedule. From celebrating friends' birthdays to celebrating anniversaries, you can add Facebook events to your Google Calendar. Here's how.

  1. Go to the event page on Facebook.
  2. You will see “Upcoming Events” and “Birthdays” links in the lower right corner.
  3. Click on the file you want to import and the file download will appear.
  4. In Google Calendar, open your calendar and click on 'Settings & Sharing'.
  5. Drag and drop files from “Import & Export” and click “Import”.

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