√ Definition of Standard Operating Procedures (SOP), Purpose, Functions, Benefits and Principles

August 12, 2023
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Definition of Standard Operating Procedures (SOP), Purpose, Functions, Benefits and Principles – In this discussion we will explain standard operating procedures. Which includes the understanding of standard operating procedures, standard operating procedure objectives, standard operating functions procedures, benefits of standard operating procedures and principles of standard operating procedures with complete and easy discussion understood. For more details, please see the review below carefully.

Definition of Standard Operating Procedures (SOP), Purpose, Functions, Benefits and Principles

Let's discuss the meaning first carefully.

Definition of Standard Operating Procedure (SOP)

Standard Operating Procedures or abbreviated as SOP are documents related to procedures carried out in a chronological order complete a job whose goal is to get the most effective work results from workers at the lowest cost as low as possible. SOP often consists of benefits, when made or revised, method of writing procedures and is also accompanied by a flowchart at the end (Laksmi, 2008:52)

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Purpose of Standard Operating Procedures (SOP)

The purpose of making SOPs is to clarify the details or fixed standards regarding work activities that are repeatedly held in an organization. A good SOP is an SOP that can make workflow better, become a guide for new employees, save money costs, and facilitates supervision and also results in good coordination between different parts of the organization company.

According to Beautiful Praise (2014:30) The purpose of the Standard Operating Procedure (SOP) is as follows:

To maintain consistency in the level of performance or certain circumstances and where the staff and the environment are in carrying out a particular task or job.
It is used as a reference in carrying out certain activities for fellow workers and supervisors
In order to avoid failures or mistakes, thereby avoiding and reducing conflicts, doubts and also waste in the process of implementing activities.
Is a parameter to assess the quality of service
To be more as a guarantor of efficient and effective use of manpower and resources
To explain the flow of tasks, authorities and responsibilities of officers who are interconnected
As a document that will clarify and assess the course of the work process if an error occurs or allegations of malpractice and other administrative errors, thus acting as a protector of the hospital and officer
As a document used in training
As a historical document if a new SOP revision has been made

Functions of Standard Operating Procedures

According to Indah Puji (2014:35) the functions of SOP are as follows:

Carry out the tasks of employees or teams or work units
It is the legal basis for irregularities
To know with certainty the obstacles and fast tracked
Give direction to employees to work together with discipline
As a guide in carrying out routine work

Benefits of Standard Operating Procedures (SOP)

SOP or what is commonly referred to as a standard procedure (SOP) is a set of provisions regarding what must be done, when, where and by whom and made to avoid variations in the process of the course of activities by employees who wish to disrupt the performance of the organization (government agency) in a way whole. According to Permenpan No. PER/21/M-PAN/11/2008 The benefits of the SOP include:

As a standardization of the way employees carry out in completing special jobs, reducing errors and omissions.
SOPs make it easier for staff to be more independent and not dependent on management intervention, so that the participation of a leader in carrying out daily processes will be reduced.
Increased accountability by documenting specific responsibilities in carrying out tasks
Creating standard performance measures that will provide employees with concrete ways to improve performance and also help evaluate the efforts that have been made
Make training materials that can help new employees to be responsive in carrying out their duties
The depiction of performance that the organization is efficient and well managed
In order to provide guidelines for each employee in the service unit in carrying out daily service delivery
In order to avoid overlapping the task of providing services
In order to be assisted in tracing any procedural errors in the provision of services, as a guarantor of the service process so that it continues to run in all situations.

Standard Operating Procedure (SOP) Principles

In PERMENPAN PER/21/M-PAN/11/2008 it is stated that the composition of the SOP must meet the principles including: convenience and clarity, efficiency and effectiveness, alignment, measurability, dynamic, user-oriented, legal compliance and certainty law.

Consistent
SOPs must be carried out consistently from time to time by all parties and under any circumstances by all levels of government organizations.

Commitment
SOPs must be carried out with full commitment from all levels of the organization from the lowest and highest levels.

Continuous Improvement
SOP implementation must be open to improvement in order to obtain truly efficient and effective procedures.

Tie
SOPs must bind executors in carrying out their duties in accordance with predetermined standard procedures.

Definition of Standard Operating Procedures (SOP), Purpose, Functions, Benefits, Principles

All Elements Have an Important Role
All employees play a role in each standard procedure, if certain employees do not carry it out role properly, it will disrupt all processes, which will ultimately have an impact on the implementation process government.

Well Documented
All procedures that have been standardized must be properly documented, so that they can always be used as a reference for those who need them.

Thus has been explained about Definition of Standard Operating Procedures (SOP), Purpose, Functions, Benefits and Principles, hopefully can add to your insight and knowledge. Thank you for visiting and don't forget to read other articles.

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